Due to a reduction in the Lunenburg Public Library budget, the policy below is ammended, from January 1, 2010 to June 30, 2010 to limit the use of the Lunenburg Public Library to hours of normal operation only.
Approved by the Lunenburg Public Library Board of Trustees on December 9, 2009
Reservations
Reservations are made through the library's reservation system. They will be confirmed upon receipt of the completed Meeting Rooms Reservation Form. The space will be reserved on a first-come, first-served basis. Library programs are first priority.
1. Only 12 reservations per calendar year of up to 4 hours each (2 hours in the Story/Craft Room) may be made in advance by any one group. Groups meeting more often will be accommodated on a first come, first served basis subject to availability.
2. Priority will be given as follows: Library, Town, Lunenburg Non-profit.
3. Should a meeting conflict with a library-sponsored program, the library program will be given priority.
4. Meetings will end no later than 10:00PM. If a key has been issued to a group, then it must be returned in the drop box immediately upon locking the building. A fee of $50 will be charged for any missing keys.
5. Cancellation of meetings should be given as early as possible in order to ensure the space can be rescheduled for another party.
Regulations for Use
The person signing the application must be over 18 years of age and be
in attendance when the Meeting Rooms are in use. She/he shall be
responsible for the conduct of the group, payment of any bills and for
the protection of Library property in connection with the
meeting. The Library shall be promptly reimbursed by the signing
party for any expense or damage resulting from the use of the facility.
- No custodial services are provided in connection with the use of
the room. The library staff provides no furniture moving or
hospitality services. The person making the application shall be
responsible for topical cleaning of the room immediately after the use
and the removal of all trash. If there is clean-up required after a group leaves, a fee of $50/hour will be incurred.
- Trash is to be taken away by users. The library trash facilities are not available.
- The number of attendees shall be limited to the maximum capacity as determined by the Fire Chief.
- Meetings must end 15 minutes prior to closing, unless arranged for and paid in advance.
- Meeting rooms will not be available when the library building is closed due to emergency conditions or inclement weather.
- Equipment owned by the Friends of the Lunenburg Public Library
may be available for use. There may be fees applicable depending on the
equipment. Outside equipment may be brought in if approved by the
Library in advance.
Group Responsibilities
The group may set up/rearrange tables and chairs according to their
requirements as long as they are returned to their proper place when
the meeting has been completed.
- Kitchen facilities must be cleaned thoroughly if used. All trash must be bagged and removed from library grounds.
- No smoking or alcoholic beverages are allowed on town property.
- There must be adherence to the library hours of operation and the instructions of the staff on site.
- Refreshments may not be taken from the Meeting Rooms into other areas of the library.
